Fun time

Valley drop

Name

The name of the organisation shall be the Wear Valley Jujitsu Club, hereafter referred to as WVJC, or the club.

Aims and Objectives

• To provide Jujitsu activities for the people of Wear Valley.

• To foster and promote Jujitsu by providing opportunities for recreation and participation.

• To improve the general standard of member’s playing skills and abilities.

• To promote and increase coaching capacity within the club by providing advice and where possible, resources for volunteers who express an interest.

• To give young people a fun introduction to Jujitsu and by doing so give them the opportunity to develop a sporting interest that can last for life regardless of ability.

• To promote high standards of sportsmanship, friendship and co-operation within the club and in dealings with other sports clubs.

• To co-operate with and seek the support of local government, local authorities, Parish Councils, National Governing Bodies and other voluntary groups.

Membership

• Membership is primarily for, but not limited to, adults and children residing in Wear Valley.

• Membership shall be open to any person on completion of an application form. Parents or carers of young people under the age of 18 years will be required to complete an application on their behalf.

• A subscription is to be paid weekly by all members as determined by the Committee.

• Membership may be reviewed and terminated where the behaviour of individual(s) is deemed to be unacceptable. This will be determined by the Committee.

Committee

The affairs of WVJC shall be controlled by a committee comprising of officials elected on a democratic basis from, and by, the members. Members of the committee shall be elected at the Annual General Meeting, for a period of one year, but may be re-elected to the same office or another office the following year.

The ‘Committee’ shall meet at agreed intervals and not less than four times per year.

Duties

The duties of the Committee shall be:-

• To control the affairs of the club.

• To keep accurate accounts of club finances through the Treasurer.

• To maintain a bank account in the club name requiring at least two named and unrelated signatories.

• To make decisions on the basis of a simple majority vote.

Meeting Procedures

• The Secretary shall arrange meetings, prepare agenda and keep minutes for circulation to the members and parents/carers of members under 18 years of age.

• The Chairperson or person presiding at any meeting shall have a second or casting vote.

• A quorum at any meeting of the club shall be 5 persons.

Finance

• The Treasurer shall keep proper accounts of the club’s finances.

• The members shall pay such subscriptions as the Committee may decide.

• The income and property of the club however derived shall be applied solely towards the promotion of the club’s aims and objectives as set out above. No portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus, or otherwise by way of profit to any member of the club provided that nothing shall prevent the payment in good faith of reasonable and proper remuneration to any official or servant of the club, or the repayment of reasonable and proper out-of-pocket expenses to any member, official or servant of the club.

Data Protection

In the interests of Health & Safety it shall be necessary to retain members’ personal information. This shall be limited to name, address, telephone number, emergency contacts and known medical conditions. The information will be collected as part of the application process, retained in a database and updated as required, by the club Secretary. The information shall be made available to club Coaches, Committee members and medical staff as necessary. The information will not be discussed or made available to other parties unless prior authority is sought from the member or the members’ parent/carer concerned.

Alterations to the Constitution

Any proposed alterations to this Constitution may only be considered at a Special General Meeting, convened within one month of receipt of written notice of the proposal. Any alteration or amendment must be proposed by a member of the club or parent/carer and seconded by another. Such alterations shall be passed if supported by majority vote at the meeting, assuming that a Quorum has been achieved.

Dissolution

If at any meeting, a resolution is passed for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. If that resolution is carried by majority vote the committee shall proceed to realise the assets of the club and discharge all it’s debts and liabilities. The remaining assets shall not be paid or distributed amongst club officials or members, but shall be given or transferred to some other voluntary organisation having aims and objectives similar to those of the club.